Closing on: Sep 7, 2026
Thermal Refrigeration, Saint Charles, MO
Responsible for providing administrative and clerical support to ensure efficient day-to-day office operations. Performs accurate data entry, prepares invoices, answers phones and emails, maintains organized records, and delivers excellent customer service while supporting office staff and management.
Key Responsibilities
- Answer and direct incoming phone calls in a professional and courteous manner.
- Respond to emails promptly and efficiently, providing excellent customer service.
- Perform accurate data entry and maintain electronic and paper filing systems.
- Prepare, process, and track customer invoices and payments.
- Verify billing information for accuracy and resolve discrepancies as needed.
- Maintain organized records, files, and office documents.
- Schedule appointments, meetings, and manage office calendars when required.
- Process incoming and outgoing mail and distributing correspondence.
- Assist with general administrative tasks, including copying, scanning, filing, and document preparation.
- Support accounting and management with reports, spreadsheets, and other administrative duties.
- Maintain confidentiality of sensitive company and customer information.
Qualifications
- High school diploma or equivalent; additional administrative training is a plus.
- Previous experience in an office, clerical, administrative, or customer service role preferred.
- Strong data entry skills with a high level of accuracy and attention to detail.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and office equipment.
- Experience with invoicing or accounting software is an asset.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to multitask, prioritize, and work independently in a fast-paced environment.
Key Skills
- Office Administration
- Clerical Support
- Data Entry
- Invoicing & Billing
- Customer Service
- Telephone Etiquette
- Email Correspondence
- Record Keeping
- Microsoft Office Suite
- Organization & Time Management
- Attention to Detail
- Problem Solving
- Communication Skills
Hours | 40 per week
Pay/Wages | $25 per hour
How to Apply? | SHartwig@thermalrefrigeration.com